How to write a resignation letter (TEMPLATES)

You’ve given it some thought and decided it’s definitely time to leave your job. Whether you’re leaving to take a better deal elsewhere, pursue other goals, or even leave undesirable working conditions, it’s important to resign tactfully.

The power of resignation letters

A thoughtful and well-executed resignation can not only help ensure a smooth transition but also demonstrate your professionalism and commitment to your career. By taking the time to plan your resignation carefully, expressing gratitude, offering assistance, and maintaining a professional demeanour throughout the process, you can set yourself up for success in your next chapter and build a strong professional reputation.

So, how do you write a resignation letter?

Leaving on good terms cements your professionalism and helps ensure a good reference for your next role. Although some people consider it merely a formality, crafting a thoughtful, well-written formal letter of resignation is one of the most important aspects of leaving a job gracefully. Wondering how to write a 2 weeks notice email?

When resigning from a job, it is important to do so in a professional and formal manner. This can be achieved by using a sample resignation letter template as a guide to crafting a formal resignation letter that serves as an official document. One should also give careful consideration to how much notice they will provide, with a two weeks notice letter being the standard – it’s always worth consulting your employment contract.

When it comes to how to write a resignation email or letter, it’s important to include a positive note, expressing gratitude for the opportunity to work with the company and the other team members. It is also customary to state the final day of work.

By following these guidelines and using our sample resignation letters, you can ensure a smooth and professional transition out of the company. Below, we’ve outlined what to write in a resignation letter and included examples of resignation letters you can use as the basis for your own notice of resignation.

Letter of resignation format

Here’s how to write a resignation letter that makes for a great future reference. Your professional resignation letter should be a succinct, polite note confirming your intention to leave your job with the formal notice. It’s important to include essential details about your resignation, including the date of your resignation, the role you’re resigning from, and the date of your last day.

You may want to include a sentence stating your reasons for leaving, as long as the tone is professional. Highlight the key things you learned and what you enjoyed about the job and the company. Remember that keeping good relations with your manager is important for future job references.

You can have your notice of resignation ready for when you meet with your manager or prepare it afterwards based on your discussion (such as if you’ve negotiated a special notice period).

Here’s a simple resignation letter sample format:

How to write a resignation letter that’s simple, succinct, and leaves on a good note.

[Current date]

Manager’s name

Company name

Address

Dear [manager’s name],

Please accept this letter as formal notification of my resignation from the role of [job title] at [company name]. My last day with the company will be [date].

I would like to thank you for the opportunity to work at [company] for [years of service]. During this time, I have thoroughly enjoyed ‘X’, ‘Y’ and ‘Z’.

In the coming weeks before [end date], I am happy to help in any way with the transition process. Please feel free to contact me if you need further information after I leave about ‘X’, ‘Y’ or ‘Z’ projects.

Kind regards,

[Your signature]

[Your printed name]

As you can see, the tone is positive and professional, and all critical details are captured succinctly.

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Sample resignation letter template for a new opportunity

How to write a resignation letter that’s professional, straightforward, and outlines your exciting next chapter.

[Current date]

Manager’s name

Company name

Address

Dear [manager’s name],

I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].

I was recently offered another role that will allow me to cut my commute time in half and spend more time with my family outside of work hours.

I have thoroughly enjoyed my time at [company] for [years of service] and would like to thank you for all the opportunities I have been afforded here.

In the coming weeks before [end date], I am fully committed to providing assistance in ensuring a smooth transition.

Kind regards,

[Your signature]

[Your printed name]

Looking for a new job? Click here!

Resignation letter template giving advance notice

How to write a resignation letter that’s simple, succinct and leaves on a good note.

[Current date]

Manager’s name

Company name

Address

Dear [manager’s name],

I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time and would like to provide as much notice as possible.

During my time at [company], I have learned a lot and grown professionally. Thank you for all your guidance and support over the years.

Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.

I wish you all the best for your continued success.

Kind regards,

[Your signature]

[Your printed name]

Looking for a new job? Click here!

Resignation letter template for a job that’s not a good fit

How to write a resignation letter that’s honest and professional about your experience (without burning bridges!)

[Current date]

Manager’s name

Company name

Address

Dear [manager’s name],

I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].

During my time at [company name], I have come to realise that the scope of the role is unfortunately not what I had anticipated, and as such, would like to explore other opportunities.

Thank you for your understanding. I truly appreciate all the support and guidance you have provided in our time working together.

Please let me know how I can help support a smooth transition so as not to inconvenience you or the company. I wish you all the best for the future.

Kind regards,

[Your signature]

[Your printed name]

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So there you have it – plenty of options on how to write a resignation email or letter. Good luck!

If you’re looking for a new job, contact a Michael Page specialist recruiter today.